How to Compare Secure Data Room Providers

If your company is involved in M&A or other business transactions, you’ll need secure data room services to guard confidential documents from being viewed to unauthorized people. These are certified vendors that provide software-as-a-service that complies with digital standards for document storage and file sharing. They also offer a range of tools that can help you with your M&A processes starting with due diligence and all the way to closing the deal.

Some VDRs specialize in certain industries. For example, iDeals is widely used by life science companies and M&A advisors for due diligence. CapLinked is also a great alternative for real estate transactions, fundraising, and asset sales.

When you are comparing the top secure data rooms, make sure you choose virtual data features that allow you to keep track of who is using your documents and how often. Certain data room providers can watermark documents, disable screenshots, and block downloads in order to reduce the risk. They also provide security timeouts and settings that are granular for users to improve security for data. Digify, for instance puts a high priority on data protection by using dynamic watermarking, screen shields and a robust user profile.

Another important factor is the ease of access for all authorized users. You should choose a reliable provider, offers 24/7 accessibility and can be integrated with your existing systems. A top provider of online data rooms should also have an easy-to-use and streamlined interface. It will also come with an intuitive search feature, a central index and secure folders for sharing and download data.

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