One of the more considerations boards have to do is guard confidential documents. Almost every business has information that could trigger legal, reputational, or physical harm if it would have been to fall into the incorrect hands. While training and good practices may be enough to keep secret documents safe for some businesses, for others the use of a DLP, ERM, protect data room, or access control solution is necessary to make sure that confidential information remains private.
In the matter of public organization boards, issues about seapage often happen due to exactly what called “constituency director” disclosures. These owners, elected to public firm boards through proxy get or a web proxy fight, are often perceived—rightly or wrongly—to be staff of the shareholders who nominated them therefore have an obligation to share information on board discussions with their sponsors. While it is normally not always simple to enforce confidentiality check requirements against constituency directors, a well written, comprehensive, and clear coverage regarding the controlling of private board information should aid in this value.